The Aurestra schedule brings together facility bookings, lessons, equine professional appointments, care tasks, reminders, and other scheduled activity.
They can reduce scattered texts and paper calendars, but they do not replace barn policies, real-world communication, or manager judgement.
What this helps with
- Creating arena or facility bookings
- Choosing the horse and participants
- Coordinating lessons, free rides, maintenance, clinics, shows, and other barn events
- Finding professional appointments, care tasks, and reminders on the same schedule
- Respecting stable booking rules
- Filtering the schedule by stable, horse, equine professional, item type, or completion status
- Using calendar export where available
Bookings, lessons, tasks, and appointments
A booking reserves or records time on the schedule, often tied to a facility or arena.
A lesson is connected to a coaching profile and can include client, horse, lesson time, enrollment, or reservation context.
A professional appointment belongs to an equine business and can be connected to a client, stable, horse, and one or more service items.
A care appointment or care task usually belongs in the horse health and care workflow, not facility booking, unless a facility also needs to be reserved.
A general task is better for follow-up work that does not reserve a space.
Use the workflow that matches the real barn need: reserve a facility, coordinate a lesson, schedule professional work, log or schedule care, or create a follow-up reminder.
Use the shared schedule
The schedule can show all activity together or be narrowed to the view you need.
Depending on your role and connections, filters can include stable, horse, equine professional, schedule type, and completed status. Quick actions can be used to add a lesson, task, reminder, facility booking, or professional appointment.
Visibility still follows the underlying stable, horse, client, booking, and professional relationships. Seeing a schedule item does not grant broader access to every connected record.
Create a booking
Create a booking when someone needs a shared facility for a specific time.
Depending on the workflow, booking details may include:
- Stable
- Facility or arena
- Date and start/end time
- Booking type
- Horse
- Participants, such as owner, boarder, coach, client, or manager
- Title or notes
- Visibility
- Lesson or coach context where available
Only add the details that are useful for the barn workflow.
Booking types
Booking types can include:
- Lesson
- Free ride
- Maintenance
- Clinic
- Show
- Other
Use the type that best explains why the space is reserved. This helps stable management, horse owners, boarders, and coaches understand the calendar at a glance.
Stable rules and conflicts
Stable managers can define booking expectations for facilities where available.
Rules may affect who can book, which booking types are allowed, days or times, overlap behaviour, capacity, coach access, and visibility.
When you create or edit a booking, Aurestra may block or warn on conflicts or rule mismatches. Because booking permissions are role-sensitive, treat rule messages in the app as the source of truth for your current access.
Lessons and professional appointments
Lesson workflows connect coaching profiles with client relationships, lesson times or templates, horse access, and stable approval where needed.
Coaches need an active coaching profile and the supported stable, client, horse, or facility relationship before certain lesson activity is allowed.
Equine professionals use service appointments for other professional work. An appointment can be arranged directly with a client, coordinated with a connected stable, or created without a client when the relationship has not been set up yet.
For details, see Service Appointments and Lessons.
Participants and visibility
Participants help identify who is involved in the booking.
Visibility depends on the stable, booking type, participant relationship, horse relationship, role, and permissions. Some details may be visible to managers but not all stable users.
Editing or cancelling bookings
Edit a booking when the time, facility, horse, notes, visibility, or participants change.
Cancel or delete a booking only when the reservation should no longer appear on the schedule.
If a booking came from or is connected to a lesson workflow, changing it may affect lesson context where available.
Calendar export
Where available, a stable calendar feed can be exported for use in an external calendar app.
Calendar feeds are useful for visibility, but edits should still be made in Aurestra so the barn record stays accurate. External calendar refresh timing may vary by calendar app.