Book Arenas and Facilities

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Bookings help a barn coordinate shared spaces, lessons, free rides, maintenance, clinics, shows, and other scheduled activity.

They can reduce scattered texts and paper calendars, but they do not replace barn policies, real-world communication, or manager judgement.

What this helps with

Creating arena or facility bookings
Choosing the horse and participants where available
Coordinating lessons, free rides, maintenance, clinics, shows, and other barn events
Respecting stable booking rules
Checking for calendar export options where available

Bookings, lessons, tasks, and appointments

A booking reserves or records time on the schedule, often tied to a facility or arena.

A lesson may be a booking connected to a coach, rider or client, horse, lesson slot, or lesson workflow where available.

A care appointment or care task usually belongs in the horse health and care workflow, not facility booking, unless a facility also needs to be reserved.

A general task is better for follow-up work that does not reserve a space.

Use the workflow that matches the real barn need: reserve time on the schedule, coordinate a lesson, log or schedule care, or create a follow-up reminder.

Create a booking

Create a booking when someone needs a shared facility for a specific time.

Depending on the workflow, booking details may include:

Stable
Facility or arena
Date and start/end time
Booking type
Horse
Participants, such as rider, coach, viewer, or manager
Title or notes
Visibility
Lesson or coach context where available

Only add the details that are useful for the barn workflow.

Booking types

Booking types can include:

Lesson
Free ride
Maintenance
Clinic
Show
Other

Use the type that best explains why the space is reserved. This helps managers, boarders, and coaches understand the calendar at a glance.

Stable rules and conflicts

Stable managers can define booking expectations for facilities where available.

Rules may affect who can book, which booking types are allowed, days or times, overlap behaviour, capacity, coach access, and visibility.

When you create or edit a booking, Aurestra may block or warn on conflicts or rule mismatches. Because booking permissions are role-sensitive, treat rule messages in the app as the source of truth for your current access.

Lessons, coaches, and clients

Some lesson workflows connect bookings with coach profiles, client relationships, lesson slots or templates, horse access, and stable approval where available.

Coaches may need an active coach profile or an approved stable/client relationship before certain lesson bookings are allowed.

Stable managers may have broader visibility or controls than riders, clients, or other participants.

Participants and visibility

Participants help identify who is involved in the booking.

Visibility depends on the stable, booking type, participant relationship, horse relationship, role, and permissions. Some details may be visible to managers but not all stable users.

Editing or cancelling bookings

Edit a booking when the time, facility, horse, notes, visibility, or participants change.

Cancel or delete a booking only when the reservation should no longer appear on the schedule.

If a booking came from or is connected to a lesson workflow, changing it may affect lesson context where available.

Calendar export

Where available, a stable calendar feed can be exported for use in an external calendar app.

Calendar feeds are useful for visibility, but edits should still be made in Aurestra so the barn record stays accurate. External calendar refresh timing may vary by calendar app.

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