A stable record gives Aurestra a home base for barn operations: facilities, horses, contacts, announcements, board packages, bookings, and billing context.
You can start with just the essentials and add the operational details as your team begins using Aurestra.
What this helps with
- Creating a stable profile
- Adding contact and location details
- Documenting barn policies and emergency information
- Adding photos, a logo, arenas, facilities, and disciplines
- Preparing for horses, owners, boarders, packages, and scheduling
Create the stable
Create a stable when you manage or coordinate a barn, boarding facility, or private stable.
At minimum, add the stable name. You can add more barn details as you continue setup.
Aurestra Free includes one stable profile. Aurestra Pro supports multiple stable profiles.
Complete the barn profile
A stronger stable profile helps people understand how your barn operates.
As those fields are available in your setup, add practical details such as contact information, address, facilities, disciplines, arenas, and useful barn notes.
Keep this practical. The goal is to give horse owners, boarders, equine professionals, and invited users the context they need without replacing your formal barn handbook.
Add media, logo, and hero image
Stable media can help people recognize the barn and understand the space. Add a logo, hero or cover image, and supporting stable photos where available.
Use the logo for brand recognition on stable and invoice surfaces where supported. Use the hero or cover image to represent the stable visually, and use supporting photos for barns, arenas, turnout areas, or other spaces people may need to recognize.
Aurestra Free includes 250 MB of total account storage. Aurestra Pro includes 5 GB.
Set up your billing profile
If your barn uses Aurestra Pro billing workflows, complete the stable billing profile before sending invoices.
Where available, billing profile fields can include billing schedule defaults, legal or trade name, billing email, phone, address, tax settings, business numbers, GST/HST/QST details, US tax IDs, invoice footer note, and display settings for tax or business registration information.
Completing these details before sending invoices helps invoice PDFs and emails show the right barn identity, footer, logo, and tax or business registration display where supported. Tax settings help prepare invoice records, but they do not replace advice from an accountant, bookkeeper, or tax professional.
For a step-by-step billing settings walkthrough, see Invoices, Payments, and Billing Prep.
Set up arenas and facilities
Add arenas or facilities that people may book or reference. For each facility, include a clear name and useful details such as type, size, and whether it is bookable.
After facilities exist, bookings can be tied to the right arena or space.
Add disciplines
Disciplines help describe the barn's focus and make records easier to organize. Add the disciplines that fit your stable, such as hunter/jumper, dressage, eventing, western, racing, breeding, or rehabilitation.
Use the terms your barn team already understands.
Add stable contacts
Stable contacts are useful for people and organizations connected to the barn. This can include owners, boarders, staff, vets, farriers, haulers, coaches, or emergency contacts.
Contacts do not always need to be Aurestra users. Some can be manually entered for reference, while others can be linked or invited when shared app access is needed.
Connect equine professionals
Active stable connections let equine businesses coordinate appointments at your barn with the horse and client context the relationship supports.
A stable or equine business can begin the connection workflow. Stable management retains control of the relationship and the access made available through it. A connection does not expose every horse or stable record automatically.
For the professional workflow, see Set Up an Equine Business and Service Appointments and Lessons.
Share stable announcements
Stable announcements can help management keep connected people informed about barn-wide updates.
Use them for operational information that belongs with the stable, such as a facility closure, maintenance update, clinic notice, or change people should see. Announcements are not a substitute for emergency communication or direct contact when a specific person needs to act quickly.
Setup prompts and action items
Aurestra may show setup prompts or action pills to help managers complete useful barn details. These prompts are guidance, not necessarily errors.
Stable prompts can include items such as missing board packages, board setup needed, stable contact missing, emergency contact missing, daily care missing, or public listing incomplete.
Tap or review a prompt where available to complete the relevant setup area. If a prompt does not apply to your barn's workflow, treat it as a reminder to review rather than a compliance warning.
Next steps
Once the stable profile is in place:
- Add or connect horses
- Add owners, boarders, equine professionals, and important contacts
- Connect the equine businesses that work with your stable
- Set up arenas and booking expectations
- Create board packages if your barn uses package-based board
- Assign horses to board packages where applicable
- Complete the billing profile before sending invoices where applicable
- Prepare agreement templates and connect them to boarding where your stable uses them
- Set up Pro billing and invoice workflows if they fit your barn
- Connect Stripe if your business wants to accept eligible invoices online
Pro notes
Stable setup, contacts, invitations, ownership records, board packages, horse-to-package assignments, and foundational agreement workflows are included with Aurestra Free. Pro is required for billing policy setup, invoice issuer actions, invoice preparation and sending, deposits, credits, adjustments, balances, payment management, and online payments. Access to each workflow still depends on your role and stable permissions.