A stable record gives Aurestra a home base for barn operations: facilities, horses, contacts, announcements, board packages, bookings, and billing context.
You can start with just the essentials and add the operational details as your team begins using Aurestra.
What this helps with
- Creating a stable profile
- Adding contact and location details
- Documenting barn policies and emergency information
- Adding photos, a logo, arenas, facilities, and disciplines
- Preparing for horses, owners, boarders, packages, and scheduling
Create the stable
Create a stable when you manage or coordinate a barn, boarding facility, or private stable.
At minimum, add the stable name. You can add more barn details as you continue setup.
If your plan has a stable limit, Aurestra will show that limit in the app.
Complete the barn profile
A stronger stable profile helps people understand how your barn operates.
As those fields are available in your setup, add practical details such as contact information, address, facilities, disciplines, arenas, and useful barn notes.
Keep this practical. The goal is to give boarders, staff, coaches, and invited users the context they need without replacing your formal barn handbook.
Add media, logo, and hero image
Stable media can help people recognize the barn and understand the space. Add a logo, hero or cover image, and supporting stable photos where available.
Use the logo for brand recognition on stable and invoice surfaces where supported. Use the hero or cover image to represent the stable visually, and use supporting photos for barns, arenas, turnout areas, or other spaces people may need to recognize.
Plans may include media or storage limits. Current limits are shown in the app.
Set up your billing profile
If your barn uses Aurestra Pro billing workflows, complete the stable billing profile before sending invoices.
Where available, billing profile fields can include legal or trade name, billing email, phone, address, tax settings, business numbers, GST/HST/QST details, US tax IDs, invoice footer note, and display settings for tax or business registration information.
Completing these details before sending invoices helps invoice PDFs and emails show the right barn identity, footer, logo, and tax or business registration display where supported. Tax settings help prepare invoice records, but they do not replace advice from an accountant, bookkeeper, or tax professional.
Set up arenas and facilities
Add arenas or facilities that people may book or reference. For each facility, include a clear name and useful details such as type, size, and whether it is bookable.
After facilities exist, bookings can be tied to the right arena or space.
Add disciplines
Disciplines help describe the barn's focus and make records easier to organize. Add the disciplines that fit your stable, such as hunter/jumper, dressage, eventing, western, racing, breeding, or rehabilitation.
Use the terms your barn team already understands.
Add stable contacts
Stable contacts are useful for people and organizations connected to the barn. This can include owners, boarders, staff, vets, farriers, haulers, coaches, or emergency contacts.
Contacts do not always need to be Aurestra users. Some can be manually entered for reference, while others can be linked or invited when shared app access is needed.
Setup prompts and action items
Aurestra may show setup prompts or action pills to help managers complete useful barn details. These prompts are guidance, not necessarily errors.
Stable prompts can include items such as missing boarding packages, boarding setup needed, stable contact missing, emergency contact missing, daily care missing, or public listing incomplete.
Tap or review a prompt where available to complete the relevant setup area. If a prompt does not apply to your barn's workflow, treat it as a reminder to review rather than a compliance warning.
Next steps
Once the stable profile is in place:
- Add or connect horses
- Add owners, boarders, coaches, and important contacts
- Set up arenas and booking expectations
- Create boarding packages if your barn uses package-based board
- Assign horses to board packages where applicable
- Complete the billing profile before sending invoices where applicable
- Prepare agreement templates or invoice workflows if those Pro features fit your barn
Pro notes
Basic stable setup, contacts, ownership records, boarding packages, and horse-to-package assignments are available for getting started. Agreement templates, advanced permissions, billing policy setup, invoice issuer actions, deposits, credits, balances, and invoice workflows may require Aurestra Pro depending on your role and current plan.
Need hands-on help? Contact us for tailored onboarding.
