Care records and tasks help barn teams keep track of what happened, what is scheduled, and who may need to follow up.
They are for practical coordination. They do not replace veterinary advice, professional treatment records, or emergency care.
What this helps with
- Logging completed health or care
- Scheduling appointments and follow-up care
- Tracking due dates and status
- Assigning work where available
- Keeping notes, attachments, and cost context
- Preparing invoice context from care where supported
Care records and health logs
Use a care record or health log when something has already happened. In the app, this may appear as logging health, adding a health log, or adding a care record.
Examples:
- Farrier visit
- Deworming
- Dental care
- Coggins
- Medication given
- Vaccination
- Bodywork
- Routine care
- Custom care logged by your barn
Logged care becomes part of the horse's health and care history.
A care record can include the horse, type of care, date and time, notes, performed-by contact, attachments, and cost context where available.
Scheduled care, appointments, and care tasks
Use scheduled care, an appointment, or a care task when something needs to happen in the future.
Examples:
- Upcoming farrier visit
- Vaccination reminder
- Dental appointment
- Deworming schedule
- Routine follow-up
Scheduled care can appear in upcoming care or appointments where available.
A scheduled item can include:
- Horse or stable context
- Care type and title
- Due date and time
- Alert or reminder where available
- Assigned or performed-by context where available
- Notes
- Recurrence or follow-up options where available
- Cost context
- Status, such as scheduled or completed
Do not rely on reminders as the only system for emergency or medically critical care.
How date and time affect wording
The Add Care form may use the selected date and time to decide whether you are logging care or scheduling care.
If the selected date/time is in the past or effectively now, Aurestra may treat the entry as a logged health or care record.
If the selected date/time is in the future, Aurestra may treat it as scheduled care, an appointment, or a care task.
This helps the app separate what happened from what still needs to happen.
Upcoming, History, and All
The horse health or care view may separate items into practical filters:
- Upcoming shows scheduled care or appointments that still need attention.
- History shows logged care records and completed care context.
- All shows both where available.
Overdue items may appear when scheduled care has passed and has not been completed.
Completing scheduled care
When scheduled care is done, users may be able to mark it as done or log the completed care where available.
Completing a scheduled item can create or log a care record and keep the original care task aligned. Add notes or attachments if the barn needs context later.
Recurrence and follow-ups
Where available, recurring or follow-up care can help schedule the next item after a log or appointment.
Examples include scheduling the next deworming, next farrier visit, or next vaccine follow-up.
Recurring tasks and reminder alerts may require Aurestra Pro or the right plan, permissions, and workflow.
Care records and invoices
Where supported, care records or scheduled care with cost context can be used to prepare invoice drafts.
This is an Aurestra Pro billing workflow. Review any invoice carefully before sending, especially if care was logged quickly from the barn aisle.
For more detail, see Invoices, Payments, and Billing Prep.
Related guides
- Horse Records Overview
- Invoices, Payments, and Billing Prep
- People, Contacts, and Owners
- Aurestra Pro and Plan Limits
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