Client balances, sometimes shown as account balances in the app, help stable managers understand billing context for a client without opening every invoice one by one.
They are designed for barn-side operational review. They do not replace accounting software, bank reconciliation, tax filing, or advice from a bookkeeper, accountant, or tax professional.
What a client balance can show
Where available, a client or account balance can bring together:
- Outstanding sent invoice amounts
- Draft invoice amounts that have not been sent yet
- Overdue invoice amounts and counts
- Available credits
- Pending deposit collection
- Held deposits
- Net balance after available credits
- Related horses
- Currency totals
Use balances as a working view before sending invoices, following up with clients, or reviewing deposits and credits.
Draft, outstanding, and overdue amounts
Draft invoice amounts are stable-side preparation amounts. They may still need review, changes, approval, or sending before they become a client payment request.
Outstanding amounts usually come from sent invoices that still have a remaining balance.
Overdue amounts are based on sent invoices with a due date that has passed and a remaining balance. A draft invoice that needs attention is not the same thing as an overdue client payment.
Deposits
Some boarding workflows can track deposits, such as a last-month deposit.
Depending on the workflow and app state, a deposit may be:
- Pending collection, when the barn expects to collect it
- Held, after it has been recorded as collected or retained for future use
- Available as a credit later, such as when it can be applied to a final invoice
Review the assignment, billing contact, deposit option, and invoice context before relying on deposit records for billing prep.
Credits
Available credits can reduce what a client owes where supported. Applying a deposit or credit may appear in invoice history in a payment-style way, such as "Deposit applied" or "Credit applied."
That history is recordkeeping context inside Aurestra. It does not necessarily mean funds moved through Aurestra.
Refunds and forfeitures
Where supported, a deposit or credit may be recorded as refunded or forfeited.
A refund record means the barn marked the credit as returned or no longer available in Aurestra. It does not necessarily mean Aurestra processed the money movement.
A forfeiture record means the barn marked the remaining deposit or credit as retained. Forfeiture workflows may include tax context where applicable, but Aurestra does not decide tax treatment for the barn.
Good review habits
Before applying, refunding, or forfeiting a credit, review:
- The client and related horse
- The original deposit or credit source
- The invoice being paid or adjusted
- Currency and amount
- Notes or references that will help the barn explain the record later
- Any tax or accounting guidance your barn relies on
For invoice workflow details, see Invoices, Payments, and Billing Prep. For boarding setup, see Boarding Packages and Assignments.
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